16 June 2020

At the Hepburn Shire Council Virtual Ordinary Council Meeting (16 June 2020) Council:

  • Confirmed the meeting minutes from 19 May 2020 Ordinary Council Meeting
  • Acknowledged the passing of former Senator for Victoria and local resident Mr John Madigan
  • Resolved to consider the report regarding the Review of Lake House Title Boundary at the July Ordinary Meeting in the open meeting
  • Noted the Mayor and Councillor Reports
  • Responded to 6 Public Questions and heard 4 Addresses from the community.
  • Adopted the Hepburn Heritage Strategy 2020-2030 and committed to report annually on Heritage issues across the shire
  • Endorsed Council to apply to the Minister for Planning to obtain authorisation to prepare Amendment C80hepb which proposes amendment to the Hepburn Planning. Once authorised, Draft scheme will be made available for public consultation.
  • Endorsed Chief Executive Officer’s Report for June 2020.
  • Endorsed the report on customer requests update on customer requests for May 2020.
  • Endorsed the development and community safety report detailing the activities of the Building, Environmental Health, Community Safety, and the Planning Units of Council
  • Endorsed a new emergency management structure as assist the community in response and recovery efforts to the COVID-19 pandemic, including the development of two taskforces (Hepburn COVID-19 Business Response and Recovery Taskforce and Hepburn COVID-19 Community Response and Recovery Taskforce)
  • Noted the awarding of Category A – A Quick Response Grants from the Coronavirus (COVID-19) Community Support Program to:
    • $1,000 to Daylesford and District Horticultural Society Inc
    • $1,000 to Trentham Community Group
    • $1,000 to Daylesford Neighbourhood Centre
    • $1,000 to the Local Publishing Group
    • Awarded funding to the following from the COVID-19 Community Support Grants Program:
    • $2,000 to Asking for Trouble
    • $1,800 to The Local Publishing Group
    • $1,900 to Brenna Quinlan
    • $2,000 to Corporate Cycling
    • $2,500 to the Creswick Neighbourhood Centre
  • Received the results of the 2020 Local Government Community Satisfaction Survey, which will be made available on Council’s website
  • Endorsed funding applications to the State Governments’ Community Sport Infrastructure Stimulus Program for the Hammon Park Trail Head Community and Youth Hub Implementation, and Trentham Recreation Reserve Pavilion Redevelopment.
  • Endorsed the Activate 2020-2030 Regional Strategic Plan
  • Committed to seeking funding to support the development of an Affordable Housing Policy for the Shire
  • Adopted the Prevention of Violence Against Women and Children Leadership Statement.
  • Adopted the Hepburn Shire Council Event Strategy – 2020-2025
  • Approved and noted the report for the Hepburn at The Rex: Project Update June 2020
  • Awarded the Hepburn Hub at The Rex Public Art Commission to the collaboration of Aunty Marilyn Nicholls and Canberra Glassworks and that the fee for the works is to be delivered and installed is $30,000
  • Received a report regarding the Trentham Community Hub and approved the project moving to community consultation
  • Awarded funding to the following from the Community Grants Program:
    • $1,200 to Villages of the Old Goldfields Cycle Club Inc (VOGA Cycle Club)
    • $1,866.87 to the Trentham and District Historical Society
    • $2,500 to the Daylesford Museum Reserve Committee of Management Inc
    • $2,500 to the Daylesford District Community News Association Inc
    • $425 to the Trentham Public Purpose Reserves Committee of Management Inc
    • $1,760 to St Michaels Primary School Daylesford
  • Awarded funding to the following from the 2019/2020 Biodiversity Grants Program:
    • $3,155 to the Friends of Cornish Hill
    • $4,480 to the Trentham Quarry Street Reserve Committee of Management
    • $4,453 to the Glenlyon Upper Loddon Landcare Group
    • $4,480 to the Blampied- Kooroocheang Landcare Group
    • $4332 to the Ullina Landcare Group
    • $3,100 to Rocky Lead Landcare
  • Resolved to seek further information regarding the WestVic Transmission Line project from Ausnet Services and members of parliament
  • Received an update recent progress relating to changes in kerbside collection services and next steps in relation to future waste services and that a workshop is to be held with Councillors to discuss the goals of the waste management strategy.
  • Entered into a new 5-year Service Level Agreement (SLA) with the City of Ballarat and neighbouring shires
  • Awarded Contract HEPBU.RFT2020.56 for remedial at Clunes Town Hall and Court House for the fixed lump sum of $544,327.98 exclusive of GST to Abode Restorations P/L
  • Awarded Contract HEPBURFT2020.12 for the Reconstruction of Old Ballarat Road, Daylesford to Kazland Pty Ltd (trading as Prendergast Earthmoving) for the value of $597,336.95 excluding GST
  • Awarded Contract Number HEPBU.RFT 2020.42 for the supply of Wet Hire of Equipment, Plant and Minor Works to a panel of 19 contractors
  • Awarded Contract Number HEPBU.RFT 2019.115A for the supply of Dry Hire of Equipment, Plant and Vehicles to a panel of 8 contractors
  • Endorsed the report to Council detailing the rationale for the cancellation of the June 2020 Special Council Meeting
  • Approved the Assemblies of Councillors records as tabled in the agenda.
  • Endorsed the extension of appointment of members to the Creswick Museum and Drummond Hall Special Committees
  • Endorsed the recommendations to Council from the Audit and Risk Advisory Committee meetings that were held on 11 May 2020 and 25 May 2020
  • Undertook to complete the a on the Hepburn Hub at the Rex applied valuation methodology, as recommended by the Audit and Risk Advisory Committee, prior to Council moving into Caretaker Period in September 2020
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