At the Hepburn Shire Council Virtual Ordinary Council Meeting (21 July 2020) Council:
- Adopted the previous meeting minutes from 16 June, 7 July and 14 July Ordinary and Special Council meetings;
- Received and noted the Mayor and Councillor reports for July 2020
- Received and tabled a petition regarding Planning Permit 2703 – 143 Charlies Road Elected Plains – Use and Development of land for tourist accommodation
- Extended public question time for an extra 15 minutes
- Determined to refuse to grant a planning permit for the use and development of the land for tourist accommodation (camping and caravan park) and business identification signage at 153 Charlies Road, Elevated Plains outlined in the reasons detailed in the full set of meeting minutes
- determined to issue a refusal to grant a planning permit PA 2701 for the use of the land for materials recycling in respect of the land known as 258 Wrigleys Road, Broomfield on the grounds detailed in the full meeting minutes
- Received the CEO report for July 2020
- noted the update on the customer service reports for June 2020
- Received and noted the Development and Community Safety Report
- Adopted the 2020/2021 Annual Budget
- Endorsed the terms of reference for the General Local Law Community Reference Groups relating to the following:
- Firewood collection on Council land
- Salvaging at Council managed transfer stations
- Planting on nature strips
- and approved the expression of interests selection criteria as detailed in the report.
- endorsed the Draft Hepburn Shire Playspace Strategy 2020-2030, Play is for Everyone for further community consultation prior to it being further considered for adoption at a future Ordinary Meeting of Council.
- Received the Preliminary Soil Contamination Assessment report for Glenlyon Recreation Reserve and agreed to make the report available on the Council website and received the Environmental Site Assessment report for Glenlyon Recreation Reserve and agrees to make the report available on the Council website
- agreed to release the title boundary survey to community members, and undertake a walking of the boundary with interested parties in relation to the Review of the Lake House Boundary, as well as endorsed for a written response to be prepared to community members who have raised concerns with council, as well as acknowledged the encroachment of the adjacent development in the lake Daylesford reserve and approved to recognise the seriousness of encroaching on public land, and taking this into account, authorises officers to negotiate a lease agreement with the proprietors of the Lake House to formalise the occupancy of the encroached area of approximately 4m2, and bring this report to the Council by 30 June 2021.
- Noted the awarding of Category A – Quick Response Grants from the COVID-19 Community Safety Program to the following
| Community organisation | Project | Funding |
| Hepburn Seed Savers auspiced by Sustainable Hepburn Association Inc | Seed Saving Workshops | $900 |
| Futureproofing Wholefoods | Hepburn Wholefoods auspiced by Sustainable Hepburn Association Inc | $1,000 |
| Daylesford Martial Arts Tang Soo Tao | Online (zoom) Kids Karate | $1,000 |
| Clunes Tourist and Development Association | Artistic enhancement of hand sanitiser dispenser to promote arts and culture tourism in Clunes | $500 |
| Creswick Neighbourhood Centre | Community Groups Who Can | $1,000 |
| Brenna Quinlan | Useful Weeds of Hepburn Guidebook | $750
|
| Daylesford Table Tennis Association | Computers and Table Tennis | $743 |
| St. John’s Church Creswick – Anglican Parish of Springmount auspiced by St John’s Guild Creswick | Build Resilience for a COVID Environment | $1,000 |
| Anglicare Victoria | Emergency Food Assistance: Clunes 3370 | $1,000 |
| Ann Jeffree Photographer auspiced by Clunes Neighbourhood House | Laughter Lines: 60+ years portrait photography | $1,000 |
- Awarded the following applications from the Coronavirus (COVID-19) Community Support Program, Category B-D to:
| Community organisation | Project | Funding |
| Adica Arts Pty ltd | Pip & Tom: A Flying Genie Adventure | $1,000 |
| Le Yoga Daylesford | Community Yoga | $1,000 |
| Daylesford Volleyball Association | Return to Play | $500 |
| Clunes Tourism & Development Association | Automatic Hand Sanitisers for Clunes’ businesses and community events | $2,410.55 |
| Daylesford Neighbourhood Centre | Audio, Visual and Conferencing capacity for Community Groups and Education | $2,500 |
| Secrets Magazine | Recovering from COVID-19 | $1,500 |
| Anglicare Victoria | Emergency Firewood Assistance Program: Clunes 3370 | $2,500 |
- Acknowledge the significant work undertaken by community groups to submit applications to the Community Plan Implementation Fund and approved the allocation of grant funds from the Community Planning Implementation Fund to the following projects:
| Community Plan | Project Name | Amount |
| Daylesford | Tree Planting | $4,280 |
| Daylesford | Animal Rescue | $4,720 |
| Dean, Newlyn, Mollongghip | Hall renovation repair vents, finial and lighting upgrade | $3,580 |
| Dean, Newlyn, Mollongghip | Hall renovation fence rectification | $5,420 |
| Smeaton | Community Reserve Signage | $4,500 |
| Smeaton | Smeaton Bowling Club refurbishment | $4,500 |
| Glenlyon | Creating a Community Website | $5,000 |
| Newlyn/Rocklyn | Newlyn Community Complex Improvements | $8,303.97 |
| Creswick | Signage | $9,000 |
| Clunes | Clunes Toy Library | $7,772 |
| Total cost: | $57,075.97 | |
- acknowledged the work undertaken by the forum and the Trentham community in the development of the Trentham community plan and received and recognised the Trentham Community Plan 2020-2024
- received and noted the report relating to the HEPBURN HUB AT THE REX: PROJECT UPDATE REPORT JULY 2020 and endorsed the changes to the tender commencement and end dates.
- Awarded the contract HEPBU.RFT2020.88 – SUPPLY, CARTAGE AND DISPOSAL OF BULK BINS TO SUEZ.
- Awarded the CONTRACT HEPBU.RFT2020.84 ANGUS STREET CLUNES COMMUNITY LIVEABILITY STAGE 2 TO ONTRACK EARTHWORKS PTY LTD FOR THE VALUE OF $167,618.37 EXCLUDING GST
- Received and noted the Records of Assemblies of Councillors
- RECEIVES AND NOTED THE MINUTES OF THE FOLLOWING ADVISORY COMMITTEES WHICH HAVE BEEN DISTRIBUTED UNDER SEPARATE COVER for the following meetings:
- MINERAL SPRINGS RESERVES ADVISORY COMMITTEE MEETING HELD 23 APRIL 2020
- MINERAL SPRINGS RESERVES ADVISORY COMMITTEE MEETING HELD 22 JUNE 2020 and
- Following recommendation from the Mineral Springs Advisory Committee, recommend that Council seek heritage recognition and protection of Lake Daylesford Central Springs Reserve and Lake Jubilee Reserve.