Council Meeting Outcomes – 22 December 2020


  • Confirmed the meeting minutes from the Council Meeting held on 1 December 2020 accordance with Council’s Governance Rules Division 3, item 20
  • Admitted the following items into urgent business:
    • An item relating to Mary-Anne Thomas MP and social; and
    • An item affordable housing.
  • Congratulated Mary-Anne Thomas MP on her appointment to the ministry of the Andrew’s Government
  • Approved for Council to expedite the development of a “high level” affordable housing policy, to be brought to Council in April 2021 and engage with the community to consider how affordable housing bets fits with the Council Plan and 2021/2022 Budget
  • Received and noted the Councillor and Mayor Reports
  • Determined to refuse to grant a planning permit for the 4 lot subdivision at 21-23 Hammon Street CRESWICK for the reasons detailed in the meeting minutes associated with the report
  • Determined to issue a planning permit for a the Use and Development of the land for a community facility, partial demolition, internal and external alterations & external painting and waiver of car parking in accordance with the endorsed plans subject to the conditions as outlined in the officer report and meeting minutes for planning application 2159
  • Determined issue a planning permit for the use and development of the land for a minor utility installation, associated works and removal of native vegetation generally in accordance with the endorsed plans subject to the conditions as detailed as outlined in the officer report and meeting minutes for planning application 2604
  • Determined to issue a Notice of Decision to Grant a Planning Permit PA 2682 for a staged multi lot subdivision and the removal of native vegetation in respect of the land known as 15 Gunyah Drive, Trentham in line with the conditions as detailed in the officer report and meeting minutes
  • In conjunction with North Central Catchment Management Authority requests that the Minister for Planning appoint an Independent Panel under Part 8 of the Planning and Environment Act 1987 to consider all submissions to Amendment C77hepb, approved to refer all submissions to the Panel to be appointed by the Minister for Planning, including any late submissions and endorsed the Council officer’s response to all submissions to form the basis of Council’s submission to the Panel, authorised for the Manager Development and Community Safety to consider any late submissions before referring them to the Panel; and approved for all submitters to be notified of this resolution and of next steps.
  • Awarded Contract Number HEPBU.RFT2020.192 for the fixed lump sum of $494,315 exclusive of GST to Q Construction Pty Ltd
  • Acknowledged the collaborative work of community, land managers and stakeholders that has gone into progressing the Detailed Design Alignments, the constructable path of the Creswick Trails, and seeks the required approval for a variation to the funding agreement through Regional Development Victoria (RDV) to reflect the staged approach for the project and supported the progression of Stage One of the Creswick Trails to community engagement and a planning permit application pending an approved RDV variation.
  • Received and noted the minutes of the Community Asset Committees which have been distributed to Councillors as detailed in the officer report and meeting minutes
  • Extended the term of appointment for the current Reconciliation Action Plan Advisory Committee members for an additional six months to 30 June 2021
  • Awarded all recipients as detailed in the meeting agenda and minutes to the community grants program 2020/2021 Round 2 (details found on page 118 to 124 of the meeting minutes).
  •  Noted the updates on customer requests for November 2020.
  • Adopted the Procurement Policy 2020
  • Approved the financial position and performance for the three months ending 30 September 2020; noted the operating and capital works project reports effective 31 October 2020; and noted that the project reports will be placed on Council’s website.
  • Noted the annual plan 2020/2021 Quarter 1 Updates
  • Approved the request by the CEO for annual leave for the period 25 December 2020 to 15 January 2021 and appointed the Director Corporate and Community Services to the Acting CEO role
  • Appointed and Authorised the members of Council staff referred to in the Instrument of Appointment and Authorisation (Attached) as set out in the Instruments in the meeting agenda and meeting minutes;
  • Received and notes the Records of Councillor Attendance.


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