Council Meetings

 All Ordinary Meetings of Council are held on the third Tuesday of each month commencing at 6pm.

The monthly meeting is open to the public.  You are invited to come and watch your Council in action.  The Council promotes and encourages community participation in the governance of Council.

Hepburn Shire Council’s Governance Rules and Election Period Policy regulate the procedure for meetings.

 

Council Meetings During COVID-19 Pandemic – Virtual Council Meeting

In response to the COVID-19 (Coronavirus) pandemic, the State government has recently introduced temporary measures that allow for virtual Council meetings to be conducted.  The change to legislation ensures the safe continuation of local government decision making for both Councillors and the community.

In light of this, for the foreseeable future, Council will hold virtual Council meetings.

The community is at the forefront of our decisions.  As such we have implemented some minor changes to enable public participation whilst adhering to the advice of health and government agencies relating to COVID-19. 

Changes to Public Question Time:

  • At Virtual Council Meetings, the Mayor will read out the question(s) submitted by community members and provide a verbal response at the meeting. 
  • Written responses will be provided to submitters after the meeting.  
  • Members of the public are invited to submit written questions using the Public Question Form (PDF form or Word form) to the Chief Executive Officer by 10am the day before the Ordinary Meeting of Council. 
  • Public Question time will continue to follow ordinary process in line with the details on the prescribed form and in accordance with Hepburn Shire Council’s Governance Rules.  
  • Completed Public Question Time Forms can be submitted by emailing shire@hepburn.vic.gov.au  with the words ‘Public Question’ in the subject line, as customer service centres are currently closed.
  • Public Question Time Forms received after the deadline will be held over to the next Ordinary Meeting of Council.

Requesting to Address Council

Addressing Council:

  • If you would like to address Council, you must provide a brief synopsis of your address in writing to the Chief Executive Officer by email at shire@hepburn.vic.gov.au by 10:00am the day before the Ordinary Meeting of Council.
  • A time limit of three minutes for each address will apply but the time may be extended at the discretion of the Chairperson.
  • Please provide your phone number and email address so that Council staff can contact you prior to the meeting to organise for you to participate in the virtual council meetings.
  • You will be sent an invitation to the Virtual Council Meeting with associated instructions to assist you with your request to address Council.
  • For further information please email the Governance and Risk Department via e: Governance_Compliance_Risk@hepburn.vic.gov.au

For more information regarding Public Participation click here https://www.hepburn.vic.gov.au/public-participation/

The Council meeting will be live streamed and can be viewed on our Facebook page.

 

Special Council Meetings

Council may hold a Special Council meeting to consider a particular issue, such as the annual budget or election of the Mayor.

Special Council meetings may be held to:

  • Hear submissions regarding Council’s Budget and Council Plan
  • Elect the Mayor and Deputy Mayor & Civic Reception


2020

While COVID-19 restrictions continue, all meetings will be held virtually and streamed via Council’s Facebook page.

Once restrictions have been lifted and face to face meetings are able to resume, all ordinary meetings will be held at the Daylesford Senior Citizens Rooms (rear of 76 Vincent Street Daylesford):

ORDINARY MEETING DATES 2020

DateTime
Tuesday 18 February6:00pm
Tuesday 17 March6:00pm
Tuesday 21 April – Postponed due to COVID-19 restrictions6:00pm
Tuesday 19 May6:00pm
Tuesday 16 June6:00pm
Tuesday 21 July6:00pm
Tuesday 18 August6:00pm
Tuesday 15 September6:00pm
Election (Caretaker) Period 
Meetings for the remainder of 2020 will be confirmed after the Election.
OTHER MEETING DATES 2020
DateTimeLocation
Special Meeting to Hear Budget Submissions – Tuesday 2 June 2020 – This meeting has been cancelled6:00pmDaylesford Senior Citizens Rooms (rear of 76 Vincent Street Daylesford)

Special Meeting to Hear Budget Submissions – Tuesday 7 July 2020

Only those who have made a submission to the Draft Budget 2020/2021 and have asked to address Council will be invited to speak. Public Question time will be conducted at the next Ordinary Meeting of Council.

6:00pm

This meeting will be conducted virtually via video conference and live streamed via Council’s Facebook page, in light of the COVID-19 Pandemic.

Special Meeting to consider the Draft Governance Rules and Draft Public Transparency Policy for Public Consultation – Tuesday 14 July 2020

There will be no Public Participation Time at this meeting.

6:00pmThis meeting will be conducted virtually via video conference and live streamed via Council’s Facebook page, in light of the COVID-19 Pandemic

Special Meeting to consider the adoption of documents required under the Local Government Act 2020 – Tuesday 25 August 2020.

Documents to be considered are:

  • Governance Rules
  • Public Transparency Policy
  • Privacy Policy
  • Council Expenses and Resources Policy
  • Establishment of Community Asset Committees
  • Establishment of Audit and Risk Committee
  • Instruments of Delegation
  • Instruments of Appointment and Authorisation under the Planning and Environment Act 1989

There will be no Public Participation Time at this meeting.

6:00pmThis meeting will be conducted virtually via video conference and live streamed via Council’s Facebook page, in light of the COVID-19 Pandemic
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