Public registers and information
Council makes a range of documents available on our website and by public inspection for free.
The Freedom of Information Part II Statement(PDF, 528KB) sets out the type of information that Council has in its possession and how you can access this information.
While every attempt is made to provide the documents you request, the Freedom of Information Act 1982 does have some limits on access. Please see our Freedom of Information page for information on how to make a request.
Personal Interest Returns
A Personal Interest Return is a record of the private interests of a person in public office that assists in improving transparency. Personal Interest Returns are a requirement under Division 3 of Part 6 (sections 132-136) of the Local Government Act 2020.
The following people are required to submit Personal Interest Returns to Council:
- Elected Councillors
- Members of Council’s Audit and Risk Committee
- Officers nominated by the CEO (all Directors and Managers).
The following summaries of interest returns are available for download:
Summary of Initial Personal Interests Returns(PDF, 43KB)
Summary of Biannual Personal Interest Returns for September 2024(PDF, 45KB)
Summary of Biannual Personal Interest Returns for March 2024(PDF, 52KB)
The Personal Interest Returns as submitted remain confidential.
Requests for an inspection of the summary can be made by contacting Council’s Governance and Risk department via email: governance@hepburn.vic.gov.au.
Delegations
Instruments of Delegation represent the formal delegation of powers by Council. Section 11(1)(b) of the Local Government Act 2020 (the Act) provides for a Council to delegate powers, duties and functions to its CEO under the Act or any other Act, other than certain specified powers.
Delegations enable the business of Council to be carried out effectively, in line with Council-approved policies, and are assigned to positions within Council rather than to individual staff. When executing powers under delegation, staff are also limited and bound by Council policies and procedures.
S5 - Instrument of Delegation - Council to CEO - September 2024(PDF, 116KB)
S5 - Instrument of Delegation - Council to CEO - Temporary Delegation - September 2024 to November 2024(PDF, 118KB)
S6 - Instrument of Delegation - Council to Council Staff - September 2024(PDF, 386KB)
S6 - Instrument of Delegation - Council to Council Staff - Temporary Delegation - September 2024 to November 2024(PDF, 198KB)
S7 - Instrument of Delegation Sub-Delegation by CEO - September 2024(PDF, 818KB)
S13 - Instrument of Delegation by CEO - September 2024(PDF, 205KB)
S14 - Instrument of Delegation by Chief Executive Officer for VicSmart and Future Homes Applications - September 2024(PDF, 249KB)
S16 - Instrument of Delegation by CEO for Bushfire Reconstruction - September 2024(PDF, 198KB)
S18 - Instrument of Sub-Delegation to Council Staff - Environment Protection Act - September 2024(PDF, 110KB)
Instrument of Financial Sub-Delegation - CEO to Staff - October 2023(PDF, 474KB)
List of Authorised Officers under the Local Government Act 1989 - October 2024(PDF, 61KB)
Delegations for Council's Community Asset Committees
Community Asset Committees are established by Council under the Local Government Act 2020 with specific delegated powers and functions to manage Council-owned or controlled assets in our Shire.
Instrument of Delegation - Creswick Museum Community Asset Committee - August 2024(PDF, 186KB)
Instrument of Delegation - Dean Recreation Reserve Community Asset Committee - August 2024(PDF, 172KB)
Instrument of Delegation - Drummond Hall Community Asset Committee - August 2024(PDF, 182KB)
Instrument of Delegation - Glenlyon Recreation Reserve Community Asset Committee - August 2024(PDF, 186KB)
Instrument of Delegation - Lee Medlyn Home of Bottles Community Asset Committee - August 2024(PDF, 189KB)
Instrument of Delegation - Lyonville Hall Community Asset Committee - September 2024(PDF, 150KB)
Records of Councillor Attendance
Records of Councillor Attendance are a requirement under chapter 6 (section 102.1) of Council’s Governance Rules 2022(PDF, 744KB)
As of October 2024, these records will be made available on Council's website, below. Copies of previous records can be found within the minutes of Ordinary Council Meetings, up to and including September 2024. To view previous Records of Councillor Attendance that are not included in the section below, please see Council's Agendas and Minutes page.
Records of Councillor Attendance 2024