Public registers and information
Council makes a range of documents available on its website and by public inspection for free.
The Freedom of Information Part II Statement(PDF, 528KB) sets out the type of information that Council has in its possession and how you can access this information.
While every attempt is made to provide the documents you request, the Freedom of Information Act 1982 does have some limits on access. Please see our Freedom of Information page for information on how to make a request.
Personal Interest Returns
A Personal Interest Return is a record of the private interests of a person in public office that assists in improving transparency. Personal Interest Returns are a requirement under Division 3 of Part 6 (sections 132–136) of the Local Government Act 2020.
The following people are required to submit Personal Interest Returns to Council:
- Elected Councillors
- Members of Council’s Audit and Risk Committee
- Officers nominated by the CEO (all Directors and Managers).
The following summaries of interest returns are available for download:
Summary of Initial Personal Interests Returns(PDF, 49KB)
Summary of Biannual Personal Interest Returns for March 2025(PDF, 46KB)
Summary of Biannual Personal Interest Returns for September 2024(PDF, 45KB)
Summary of Biannual Personal Interest Returns for March 2024(PDF, 52KB)
The Personal Interest Returns as submitted remain confidential.
Requests for an inspection of the summary can be made by contacting shire@hepburn.vic.gov.au
Delegations
Instruments of Delegation represent the formal delegation of powers by Council. Section 11(1)(b) of the Local Government Act 2020 (the Act) provides for a Council to delegate powers, duties and functions to its CEO under the Act or any other Act, other than certain specified powers.
Delegations enable the business of Council to be carried out effectively, in line with Council-approved policies, and are assigned to positions within Council rather than to individual staff. When executing powers under delegation, staff are also limited and bound by Council policies and procedures.
S5 - Instrument of Delegation - Council to CEO - July 2025(PDF, 138KB)
S6 - Instrument of Delegation - Council to Council Staff - April 2025(PDF, 595KB)
S7 - Instrument of Delegation Sub-Delegation by CEO - May 2025(PDF, 2MB)
S13 - Instrument of Delegation by CEO - May 2025(PDF, 247KB)
S14 - Instrument of Delegation by Chief Executive Officer for VicSmart and Future Homes Applications - April 2025(PDF, 259KB)
S16 - Instrument of Delegation by CEO for Bushfire Reconstruction - May 2025(PDF, 204KB)
S18 - Instrument of Sub-Delegation to Council Staff - Environment Protection Act - April 2025(PDF, 117KB)
Instrument of Financial Sub-Delegation - CEO to Staff - October 2023(PDF, 474KB)
List of Authorised Officers under the Local Government Act 1989 - August 2025(PDF, 75KB)
Delegations for Council's Community Asset Committees
Community Asset Committees are established by Council under the Act, with specific delegated powers and functions in order to manage Council-owned or controlled assets within the Shire.
Instrument of Delegation - Creswick Museum Community Asset Committee - August 2024(PDF, 186KB)
Instrument of Delegation - Dean Recreation Reserve Community Asset Committee - August 2024(PDF, 172KB)
Instrument of Delegation - Drummond Hall Community Asset Committee - August 2024(PDF, 182KB)
Instrument of Delegation - Glenlyon Recreation Reserve Community Asset Committee - August 2024(PDF, 186KB)
Instrument of Delegation - Lee Medlyn Home of Bottles Community Asset Committee - August 2024(PDF, 189KB)
Instrument of Delegation - Lyonville Hall Community Asset Committee - September 2024(PDF, 150KB)
Gifts, Benefits and Hospitality to Councillors
Under the section 138 of Local Government Act 2020, councils are required to adopt a gift policy and maintain a public register of gifts, benefits, and hospitality offered to Councillors.
To view Council's register, please follow the link below. To learn more, please see Council's Policy 84 (C) - Councillor Gifts, Benefits and Hospitality(PDF, 518KB)
Register of Gifts, Benefits and Hospitality to Councillors - June 2025(PDF, 35KB)
Previous Councillors and Mayors of the Shire
Council was established by Order of the Governor in Council on 19 January 1995, which mandated the amalgamation of several smaller shires into one large municipality.
The following document contains a list of the various Local Government Areas amalgamated into Hepburn Shire Council, as well as the Councillors, Mayors and Chairpersons of each historical area.
This document was a collaboration between Council and the following local organisations: Daylesford and District Historical Society, Glenlyon Progress Association, and Creswick Museum Committee. Please note that this is a working document and will be updated as new information is received. To add or amend information in this document, please email Council at shire@hepburn.vic.gov.au
Councillor and Mayoral Archives 1858 to 2025 - Hepburn Shire Council and Previous Municipalities(PDF, 512KB)