Want to know more about the Victorian Government's south west drought support package?
Join representatives from emergency management agencies at two free events happening in the Shire. Hear from agencies about the roles and responsibilities they have in responding to emergencies.
Council plays a significant role is supporting events in the Hepburn Shire to be successful, sustainable, and compliant. Running an event requires careful and considerate planning, please undertake the following three initial steps: 1. Review the Hepburn Shire Event Management Guide(DOCX, 233KB) 2. Use the resources, templates, and forms in the toolkit below to assist with event planning 3. Notify Council's Events Officer of your event plans at: events@hepburn.vic.gov.au or 03 5348 2306.
1.-Event-Coordinator-Position-Description-2023.docx(DOCX, 98KB)
2.-Volunteer-Briefing-Template-2023.docx(DOCX, 138KB)
3.-Volunteer-Recruitment-Tip-Sheet-2023.docx(DOCX, 479KB)
4.-Volunteer-Roster-Template-2023.xlsx(XLSX, 28KB)
1.-Operations-Manual-Template-2023.docx(DOCX, 95KB)
2.-Event-Strategy-Template-2023.docx(DOCX, 79KB)
1.-Executive-Event-Timeline-Template-2023.xlsx(XLSX, 30KB)
2.-12-Month-Meeting-Agenda-Template-2023.xlsx(XLSX, 66KB)
3.-Committee-Structure-Responsibilities-and-Checklist-Template-2023.docx(DOCX, 118KB)
4.-Meeting-Minutes-Template-2023.docx(DOCX, 120KB)
5. Invitation to Hepburn Shire Mayor or Councillors
1. Venues
2. Food
3. Approvals-Licences-Required-for-Events-2023.docx(DOCX, 120KB)
4. Event-Delivery-Run-Sheet-Template-2023.xlsx(XLSX, 57KB)
5. Event-Management-Plan-Template-2023.docx(DOCX, 132KB)
6. Risk-Management-Plan-Template-2023.docx(DOCX, 170KB)
1.-Grant-Funding-Tracker.xlsx(XLSX, 20KB)
2.-Grant-Opportunities-2023.docx(DOCX, 146KB)
1.-Sponsorship-Tracker-How-To-Guide-2023.docx(DOCX, 320KB)
2.-Sponsorship-Tracker-Template-2023.xlsx(XLSX, 44KB)
3.-Sponsorship-Prospectus-Agreements-Template-2023.docx(DOCX, 132KB)
4.-Mastering-Regional-Event-Sponsorship-2023.docx(DOCX, 154KB)
1.-Budget-Excel-Template-2023.xlsx(XLSX, 34KB)
2.-How-to-use-the-budget-template-2023.docx(DOCX, 122KB)
1.-Ideal-Attendee-Persona-Template-2023.docx(DOCX, 135KB)
2.-Media-Famil-Itinerary-Example-1-2023.docx(DOCX, 337KB)
3.-Media-Famil-Itinerary-Example-2-2023.docx(DOCX, 2MB)
4.-Media-Famil-Itinerary-Example-3-2023.docx(DOCX, 1MB)
5.-Marketing-Action-Plan-Template-2023.docx(DOCX, 490KB)
6.-Marketing-Schedule-and-Social-Media-Content-Plan.xlsx(XLSX, 55KB)
7.-Website-Design-checklist-2023.docx(DOCX, 249KB)
8.-Websites-where-you-can-list-your-event-for-free-2023.docx(DOCX, 121KB)
9. Town Gateway Sign information(DOCX, 71KB)
1. Sustainable-Event-Checklist-Template-2023.docx(DOCX, 132KB)
2. Single Use Plastics Ban
Accessible Events Guide
Cultural-Event-Schedule-Update-2023-2.pdf(PDF, 428KB)
DJAARA-Acknowledgement-of-Country-2021-1.pdf(PDF, 496KB)
1.-Post-Event-Review-Checklist-Template-2023.docx(DOCX, 817KB)
2.-Visitor-Survey-Template-2023.docx(DOCX, 220KB)
3.-Sponsor-Survey-Template-2023.docx(DOCX, 66KB)
4.-Stakeholder-Survey.docx(DOCX, 42KB)
5.-Debrief-Meeting-Agenda.docx(DOCX, 60KB)
6.-Comprehensive-Post-Event-Report.docx(DOCX, 77KB)