Committees

These are delegated to manage Council-owned or controlled assets such as community halls. Community Asset Committees exist for the following: 

Dean Recreation Reserve and Tennis Courts
Secretary: Mr Jon Rofe
E: rofey@bigpond.com
P: 0428 340 596
Instrument of Delegation(PDF, 172KB)

Glenlyon Recreation Reserve
Secretary: Ms Chris Clare
E: glenlyonrecreservesecretary@gmail.com
P: 0429 833 766
Instrument of Delegation(PDF, 186KB)

Lyonville Hall
Secretary: Mr Chris Paquin-Bowden
E: chriswbowden@gmail.com
P: 0405 541 905
Instrument of Delegation(PDF, 150KB)

Creswick Museum
E: info@creswickmuseum.org.au
P: 03 5345 2845
Instrument of Delegation(PDF, 186KB)

Drummond Hall
Secretary: Mr Mark Stephenson
E: drummondhallenquiries@outlook.com
Instrument of Delegation(PDF, 182KB)

Lee Medlyn Home of Bottles, Clunes
P: 03 5345 3896
Instrument of Delegation(PDF, 189KB)

Community Asset Committees are established by Council under the Local Government Act 2020 with specific delegated powers and functions to manage Council-owned or controlled assets in our shire.

Members are volunteers and are appointed to the committees by the CEO for a fixed term of three years. Council encourages all members of the community to consider applying when positions become available.

At present, nominations are open for all committees except the Glenlyon Recreation Reserve Community Asset Committee which is at capacity.

Nominate to become a Community Asset Committee member

Community Asset Committees operate under an Instrument of Delegation which sets out their powers, functions and responsibilities in relation to each asset.

Upcoming Ordinary Meetings    

February 2026

Drummond Hall Community Asset Committee - 26 February 2026 6.00 pm at Hall

March 2026

Lee Medlyn Home of Bottles Clunes Community Asset Committee - 16 March 2026 11.00 am at Museum

April 2026

Lee Medlyn Home of Bottles Clunes Community Asset Committee - 20 April 2026 11.00 am at Museum

May 2026

Lee Medlyn Home of Bottles Clunes Community Asset Committee - 18 May 2026 11.00 am at the Museum
Drummond Hall Community Asset Committee - 28 May 2026 6.00 pm at Hall

June 2026

Lee Medlyn Home of Bottles Clunes Community Asset Committee - 15 June 2026 11.00 am at Museum

July 2026

Lee Medlyn Home of Bottles Clunes Community Asset Committee - 20 July 2026 11.00 am at Museum

August 2026

Lee Medlyn Home of Bottles Clunes Community Asset Committee - 17 August 2026 11.00 am at Museum
Drummond Hall Community Asset Committee - 27 August 2026 6.00 pm at Hall

September 2026

Lee Medlyn Home of Bottles Clunes Community Asset Committee - 21 September 2026 11.00 am at Museum

October 2026

Lee Medlyn Home of Bottles Clunes Community Asset Committee - 19 October 2026 11.00 am at Museum

November 2026

Lee Medlyn Home of Bottles Clunes Community Asset Committee - 16 November 2026 11.00 am at Museum

December 2026

Lee Medlyn Home of Bottles Clunes Community Asset Committee - 21 December 2026 11.00 am at Museum

Annual General Meetings

Lee Medlyn Home of Bottles Clunes Community Asset Committee - 17 August 2026 11.00 am at Museum
Drummond Hall Community Asset Committee - Annual General Meeting - 27 August 2026 6.00 pm at Hall
Lyonville Hall Community Asset Committee - Annual General Meeting - 18 November 2026 7.00 pm at Hall

This Committee assists Council with oversight in the areas of risk, governance, financial management and compliance.

The Audit and Risk Committee is governed by the Audit and Risk Committee Charter(PDF, 295KB) and works to an adopted workplan.

Find out more about the Audit and Risk Committee.

This Committee works with Council to address access and inclusion in the community and to monitor implementation of Council’s Disability Access and Inclusion Plan(PDF, 1MB).

The Committee also ensures a proactive, two-way conversation with Council about how to effectively implement the actions in the Disability and Access Inclusion Plan and other Council strategic plans. The group also addresses other access issues as they arise and acts as Council’s disability representatives in the community, to seek broader views on access issues. To learn more about the Committee, please visit the People with Disability page. 

Read the Committee's Terms of Reference(PDF, 54KB).

This committee advises Council on how it can further promote and recognise lesbian, gay, bisexual, transgender, intersex, queer and asexual inclusion and diversity and address barriers to equality. The group also identifies issues and concerns within the community and offers potential solutions.

Read the Committee's Terms of Reference(PDF, 103KB).

This Committee provides advice to help Council plan, prioritise and implement maintenance works and major projects across all Mineral Springs Reserves in Hepburn Shire.

Read the Committee's Terms of Reference(PDF, 695KB).

This Committee advises Council on creating, developing and implementing Council’s Reconciliation Action Plan, to build strong relationships and enhance respect between Aboriginal and Torres Strait Islanders and other Australians. The committee will replace the Reconciliation Action Plan Advisory Committee.

Read the Committee's Terms of Reference(PDF, 161KB)

This Committee advises Council on improving gender equity within Council and the broader community.

Read the Committee's Terms of Reference(PDF, 662KB). 

This Committee advises Council on inclusions to, and promotion of, the Shire’s Women’s Honour Roll. New names are added to the Honour Roll at an International Women’s Day event in March of each year.

Read the Committee's Terms of Reference(PDF, 985KB).

This Committee advises Council on the implementation of environmental sustainability across the Shire.

Read the Committee's Terms of Reference(PDF, 346KB).